Vendor Registration

Vendor Registration & Compliance Acknowledgment

Submission of this vendor registration form does not guarantee that your company will receive work, bid opportunities, requests for proposals, contracts, or any future business from our management company, any homeowners association, property manager, board member, or affiliated community.

All vendors are required to submit complete and accurate documentation as part of the registration and compliance process, including:

• A completed and signed W-9 form
• A current Certificate of Insurance (COI)
• Copies of all applicable business licenses, certifications, permits, and registrations required to legally perform services within the applicable jurisdiction

Vendors who have been instructed by a property manager, board member, association representative, or other authorized party to complete this registration acknowledge that payment processing may be delayed until all required documentation has been received, reviewed, and approved by our office, even if services have already been performed.

Vendor acknowledges and agrees that:

• Submission of this form does not constitute approval as a preferred vendor, approved contractor, or exclusive service provider.
• We reserve the right to reject, suspend, deny, or remove any vendor from our records at any time and for any reason, including incomplete documentation, expired insurance, licensing deficiencies, compliance concerns, or performance-related issues.
• Vendor is acting as an independent contractor and not as an employee, agent, partner, or representative of the management company, association, or board of directors.
• Vendor represents that all submitted information and documentation are accurate, current, and complete.
• Vendor agrees to maintain all required insurance coverage, licenses, permits, and registrations during the course of performing any services and to provide updated documentation upon renewal or request.
• Vendor is solely responsible for complying with all applicable federal, state, and local laws, regulations, licensing requirements, workplace safety requirements, and tax obligations.
• Submitted documents and information may be stored electronically as part of our vendor compliance and recordkeeping processes.

By submitting this form, vendor certifies that it has read, understands, and agrees to the requirements and acknowledgments stated above.